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New Hire Communication Worksheet Essay Sample

New Hire Communication Worksheet Pages
Pages: Word count: Rewriting Possibility: % ()

Select a company you are familiar with. Imagine that you work for the HR department of the company. You are tasked to develop a message to orient new hires to the company culture, process, procedures, and general information.

Compose a message for new hires using the three-step process outlined in Ch. 5 of Business Communication.

Step 1: Prewriting

Review the AIM planning process in Ch. 5 of Business Communication including the “Chapter Takeaway for Creating Effective Messages.”

Analyze the situation described above by answering each of the following questions with 1 to 2 paragraphs:

1. Review the assignment directions above. What is the purpose of the message the HR employee is tasked to write?

The purpose of this assignment is make sure the new hires understand the company’s culture, process, procedures and general information about the company.

2. Who is the audience? What are characteristics shared by the audience that the HR employee should consider when writing the message? What do they already know?

Newly Hire employees will be the audience. The characteristics they share are new to the company, perception easily formed.

3. Which communication channel(s) would you choose to deliver the message and why?

It would be easier to deliver in written form. For example an offer letter, or welcome letter. Followed by company training in person or via webex, or conference call.

4. What writing strategies can you use in your writing of the message?

It is important to persadue the new hire they have made the right choice in this employer. It is important for the new hire to know how excited we are to have them join the team.

Step 2: Drafting

Research your company’s background to know about the culture, processes, and procedures within the organization you selected. Write a rough draft of the message below using the analysis you did in Step 1. Make sure your message is appropriate for the purpose and audience (e.g., new hires). Use an outline to help organize your thoughts. Refer to Ch. 5 of Business Communication for strategies of researching background information and effective writing.

Dear Mary Jo:

Congratulations on your verbal acceptance to join ABC Compang, as a Licenece Pratical Nurse.

Several topics were covered during the interview process, and I would like to address certain aspects of your employment, including the compensation package for this position.

Start Date, Location
We would like to have a start date of July 06, 2015 and your written acceptance of this offer by May 25, 2015.You will report to Brad Pickles, Unit Manager.

Compensation
You will be paid weekly with a one-week delay (you will receive your first week’s paycheck on the second Friday after yourstart date). You will be paid $35.00 hourly for all hours worked and you will be paid time-and-one-half for any hours worked more than 40 in a single work week.

Agreements
All employees are required to sign our Employee, Handbook, Confidentiality, Restrictive Covenant, Security and Software Agreements.

Performance Evaluation
During the first 90 days of your employment you will be on probation therefore your manager will attempt to work with you to ensure that you are on task and appropriately filling the expectations of a Nurse. You will receive one-on-one feedback from time to time and are welcome to solicit feedback at any time.

Benefits
Insurance
On your 1st day of employment you are eligible to participate in the limited medical plan, life insurance, and STD plans provided by BlueCross BlueShield.. Your first day of coverage will be the Monday following the first payroll employee contribution/deduction.

Direct Deposit
You are encouraged to participate in the direct deposit program to ensure that you have access to your online pay stubs. Please allow two to three weeks for verification of account numbers.

New Hire Orientation
You are required to participate in our new employee orientation within your first week of service. You are scheduled to participate in our New Hire Orientation on Monday, July 06, 2015 at 10:00 AM CDT. Please join us via a web and teleconference or in person, if you are in Phoniex. If you are unable to attend please email [email protected] The new employee orientation will cover topics that may answer questions about getting started with our company. You will receive an email invitation with the link to Webex and the phone number to dial into the conference call.

Thank you for joining our team

Demetria Phillips
ABC-HR Manager
Step 3a: Revising

Copy and paste the message you drafted in Step 2 below. Proofread and edit the message using the “Track Changes” feature under the “Review” tab to show you are actively engaged in proofreading and revision. Review Ch. 5 of Business Communication to learn more about revising messages before you start. Use the following questions as guidance when you proofread the message. 1. Does the message establish the credibility? Is there some supporting research you may use to deepen the credibility? 2. Is the message clear? Can your audience read the message without many questions? 3. Is the message concise? Have you eliminated unnecessary verbiage in the message? 4. Is the message easy to read? Have you used headings or bulleted lists to increase the clarity of your message?

Dear Mary Jo:

Congratulations on your verbal acceptance to join ABC Compang, as a Licenece Pratical Nurse.

Several topics were covered during the interview process, and I would like to address certain aspects of your employment, including the compensation package for this position.

Start Date, Location
We would like to have a start date of July 06, 2015 and your written acceptance of this offer by May 25, 2015.You will report to Brad Pickles, Unit Manager.

Compensation
You will be paid weekly with a one-week delay (you will receive your first week’s paycheck on the second Friday after yourstart date). You will be paid $35.00 hourly for all hours worked and you will be paid time-and-one-half for any hours worked more than 40 in a single work week.

Agreements
All employees are required to sign our Employee, Handbook, Confidentiality, Restrictive Covenant, Security and Software Agreements.

Performance Evaluation
During the first 90 days of your employment you will be on probation therefore your manager will attempt to work with you to ensure that you are on task and appropriately filling the expectations of a Nurse. You will receive one-on-one feedback from time to time and are welcome to solicit feedback at any time.

Benefits
Insurance
On your 1st day of employment you are eligible to participate in the limited medical plan, life insurance, and STD plans provided by BlueCross BlueShield.. Your first day of coverage will be the Monday following the first payroll employee contribution/deduction.

Direct Deposit
You are encouraged to participate in the direct deposit program to ensure that you have access to your online pay stubs. Please allow two to three weeks for verification of account numbers.

New Hire Orientation
You are required to participate in our new employee orientation within your first week of service. You are scheduled to participate in our New Hire Orientation on Monday, July 06, 2015 at 10:00 AM CDT. Please join us via a web and teleconference or in person, if you are in Phoniex. If you are unable to attend please email [email protected] The new employee orientation will cover topics that may answer questions about getting started with our company. You will receive an email invitation with the link to Webex and the phone number to dial into the conference call.

Thank you for joining our team

Demetria Phillips
ABC-HR Manager

Step 3b: Final Message for Submission

Provide the final copy of your message here.

Save the document and submit it as your assignment.

Dear Mary Jo:

Congratulations on your verbal acceptance to join ABC Compang, as a Licenece Pratical Nurse.

Several topics were covered during the interview process, and I would like to address certain aspects of your employment, including the compensation package for this position.

Start Date, Location
We would like to have a start date of July 06, 2015 and your written acceptance of this offer by May 25, 2015.You will report to Brad Pickles, Unit Manager.

Compensation
You will be paid weekly with a one-week delay (you will receive your first week’s paycheck on the second Friday after yourstart date). You will be paid $35.00 hourly for all hours worked and you will be paid time-and-one-half for any hours worked more than 40 in a single work week.

Agreements
All employees are required to sign our Employee, Handbook, Confidentiality, Restrictive Covenant, Security and Software Agreements.

Performance Evaluation
During the first 90 days of your employment you will be on probation therefore your manager will attempt to work with you to ensure that you are on task and appropriately filling the expectations of a Nurse. You will receive one-on-one feedback from time to time and are welcome to solicit feedback at any time.

Benefits
Insurance
On your 1st day of employment you are eligible to participate in the limited medical plan, life insurance, and STD plans provided by BlueCross BlueShield.. Your first day of coverage will be the Monday following the first payroll employee contribution/deduction.

Direct Deposit
You are encouraged to participate in the direct deposit program to ensure that you have access to your online pay stubs. Please allow two to three weeks for verification of account numbers.

New Hire Orientation
You are required to participate in our new employee orientation within your first week of service. You are scheduled to participate in our New Hire Orientation on Monday, July 06, 2015 at 10:00 AM CDT. Please join us via a web and teleconference or in person, if you are in Phoniex. If you are unable to attend please email [email protected] The new employee orientation will cover topics that may answer questions about getting started with our company. You will receive an email invitation with the link to Webex and the phone number to dial into the conference call.

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