We use cookies to give you the best experience possible. By continuing we’ll assume you’re on board with our cookie policy

Analysis For an ICT Solution for an Organisation Essay Sample

essay
  • Pages: 6
  • Word count: 1,406
  • Rewriting Possibility: 99% (excellent)
  • Category: system

Get Full Essay

Get access to this section to get all help you need with your essay and educational issues.

Get Access

Introduction of TOPIC

The organisation should not be fictional as this will be invalid and will gain no marks. You should clearly state the problem and the corresponding solution. The Analysis should not exceed 1500 words (diagrams and footnotes are not included)

Introduction

Kitchen Wok is a small Takeaway who sells various different Asian dishes to takeaway. One can order their takeaway in person or over the telephone. My client (Mr. N Cong) is the owner and the manager of Kitchen Wok. He employs two other people and works himself as the Chinese Chef. One of the employees is the Tandoori chef for Indian dishes and the other being the waiter/delivery man. The takeaway is open from 5pm till 11.00pm Sunday to Thursday and 5pm to 11.30pm on Fridays and Saturdays. It is closed on all major holidays including Christmas and New Years. The takeaway is in two parts; the ordering and waiting area at the front and the kitchen at the back. In the kitchen the Chef and the Tandoori chef share the jobs of cleaning dishes as well as the whole kitchen in addition to their specified jobs. The waiter is at the front of the takeaway, taking the orders (or delivering the takeaway).

When an order is placed the waiter writes it down on carbonated paper, so there are two copies of the order. The original copy is kept at the front and the duplicate is given to the kitchen staff. The duplicate may be thrown away after the food is prepared but the original is required for further use. At the end of the day, the client has to add up all the orders that were taken in that day and write the total in a book. The original copies of the day’s orders are then stapled and kept for future reference (for the tax people). In addition to that the client also has to check manually of the remaining stock and to see what to get for tomorrow. All of this has to be done before the client can go home. The client also at the end of each week has to write a list of the items that he has used and get a total for the week (for the tax man). This is done by hand and is a very long, boring and repetitive work as the client has to keep a record of what he uses each day of that week.

The current system – problems

In the interview I had to ascertain how the current system worked and what the requirements for the new system were. My client does not want any changes to the current method of recording orders. The orders are hand written on carbonated paper and the duplicate sent to the kitchen. However my client wants to change the way he records the week to week list that he has to do for the tax people, as producing this by hand is time consuming a

nd prone to inaccuracy and error. In addition to the above the client has asked to change the stocks

Sorry, but full essay samples are available only for registered users

Choose a Membership Plan
which are checked manually.

At present the week to week lists are prepared by hand. The items that the client has used in the week had to be written down and their costs are added. All of this is done in a duplicate book so he can keep a copy to prove that he has done it. Also if the tax people somehow lose it he can give the duplicate copy. As the week to week list is done by hand it sometimes can be messy and not legible. This creates problems as the client might have to redo all of that week again. The client uses a calculator to add up all the items and has to do the calculations several times to avoid any mistakes and be on the safe side. This takes long and is really time consuming and although the calculations were done several times the tax people still find mistakes with the addition.

The daily checking of the remaining stock is another job that the client has to do. Manual, physical and long the client sometimes misses some of the items and the next day he can not serve that particular dish. This might reduce the number of regular customers since is poor customer service.

Outline of task to solve – solutions

The two problems defined in the last section are my tasks to solve. Since the week to week lists of the items used are hand written, not legible, contain errors and just too time consuming and boring I will have to create a system where the data of the week to week lists are recorded quickly and accurately as well as being fast and prompt.

In addition given that the stocks are checked manually (my client has to check everyday of what to get for the following day) I will create a system where all the items in the stock are on the system and every time an item is used it will subtract that item from the list on the system. So when an item gets to say about ten it will alert the client to get that item for tomorrow. I have decided with the client that I am only going to do about five to seven items because the system will be too big for me too handle if I do every single item. Another advantage to doing a small number of items is that, if something goes wrong it will be much easier to repair the system or even to start all over again, rather than if I had done all the items.

Objectives of the new system

My client would like a system which will perform and complete the subsequent functions effectively:

* Calculate accurately the total, from data of any week to week list

* Able to amend prices of items as required

* Straightforward storage and retrieval of any list when necessary

* Be capable to make exact copies of the list when essential

* Precisely exhibit remaining stock and deduct stock when necessary

* Give advance warning when stock is insufficient for the forthcoming day

* Should be trouble-free, unproblematic and simple to use

Inputs Processes and outputs

Input 1: Name and price of item

Process 1: Calculation (addition) of the prices – these will be done by using formulas on Excel. It shall accurately calculate the total amount.

Output1: total amount of the cost of the items – should clearly display the correct total amount of the cost of the items

Input 2: The number of portions of items brought

Process 2: deduct portions – the process should be able to deduct at ease the number of portions used throughout the day

Output2: the remaining number of portions – this should show the remaining number of portions of the stock and be able to warn the user if running low

Hardware and Software available

I will be using both the computer at school and at home. At school I have access to Pentium 4 PC with a 15″ Benq flat screen monitor, scanner, along with both colour and black and white Epson laser printer. At home I have colour printer HP with a 17″TFT monitor and also have access to a scanner.

End User Skill

My client has little knowledge of word but hardly and of excel. The client has used computer now and then when really needed. So this is why I must keep the system simple to use and must not be too complicated.

We can write a custom essay on

Analysis For an ICT Solution for an Organisation E ...
According to Your Specific Requirements.

Order an essay

You May Also Find These Documents Helpful

Totalitarianismand political regime

Is it rational to use totalitarianism as a political regime of the state? This essay is devoted to the essence of totalitarian regime. I will try to find main features, which are necessary to build this system in the state. Moreover, I will try to find out whether the countries, where totalitarian regime has ever existed, are viable. First of all, it is important to give a definition to the term «political regime». Many scholars, for example, P. Schmitter and G. O’Donnell, H. Laswell and G. Golosov, dedicated their works to this issue. But I consider that the definition of Jean-Louis Quermonne, French political scientist, is the most precise of all. In his opinion, political regime is «all the ideological, institutional and sociological elements that contribute to shaping the government of a given country for a specific period». I chose it, because his definition is the most common in European political science....

McDonald's business operation system

In this essay, I will be discussing the importance of Data, information, and Knowledge within an organization and I will also define each one of the components thoroughly. Data, Information, and Knowledge. To begin with, there are many authors with different definitions of data, information, and knowledge. Ralph M. Stair and George W. Reynolds (2012, p.5-6.) Defines data as facts and figures that have not been modified and processed by an organization, an example of data in a business industry would be employee's personal details such as phone numbers, date of birth, name, and address. Further, data needs to be relevant, accurate and useful to an organization because not all data is reliable and useful. Therefore, it must be processed and put into more convenient form for the users. This is known as the transformation of data into information. Ralph M. Stair and George W. Reynolds (2012) illustrates that information is data...

Functionalism working system

As Britain industrialised from the late 1800s forward the prototype of family changed. In pre-industrial times they were called extended families, normally being three generations living under the same roof, they needed to have large families to be able to work large amounts of land. Therefore, when industrialisation began, and everybody needed to move to the cities, extended families were no longer needed, but mobile families instead, one´s that could follow work opportunities wherever presented. The mechanical solidarity within the extended family social structure transformed into an organic organism. The reduction of members to a father, mother, and children fitted society’s needs and was the origin of the nuclear family in a capitalist society. In 1949 George Murdock, an American anthropologist and sociologist, defined four functions a nuclear family performs, stable satisfaction of sex drive, meaning parents would have a monogamous relationship which prevented conflicts in society. Reproduction of the...

Popular Essays

logo

Emma Taylor

online

Hi there!
Would you like to get such a paper?
How about getting a customized one?