We use cookies to give you the best experience possible. By continuing we’ll assume you’re on board with our cookie policy

Determining HRIS Needs Essay Sample

essay
The whole doc is available only for registered users OPEN DOC

Get Full Essay

Get access to this section to get all help you need with your essay and educational issues.

Get Access

Determining HRIS Needs Essay Sample

In this paper I will assess the types of changes and new developments in technology and government regulation that should be considered in long-range planning requirements for updating or replacing a HRIS. I will identify three disadvantages of using interviews and focus groups for data collection during the analysis phase when determining HRIS needs. I will recommend three approaches to overcome these disadvantages. I will assess three critical sources of data-gathering initiatives for an HRIS needs analysis and highlight the advantages and disadvantages of using each of these sources. I will identify a process in my organization’s HRIS that could be improved and compare the current process with the envisioned future and create a gap analysis report that identifies the discrepancies between the current state and the future desired state. Long-range Planning

Recent developments in technology have made it possible to create a real-time information-based, self-service, and interactive work environment. Personnel information systems have evolved from the automated employee recordkeeping from the 1960s into more complex reporting and decision systems of today. Today, managers and employees are assuming activities once considered the domain of human resource professionals and administrative personnel. Human Resource Information Systems (HRIS) meet the needs of a number of organizational stakeholders (Ankrah, 2012). An HRIS system will give the HR management division a more strategic role in the company. Some of the capabilities of a HRIS that should be considered in long-range planning are the capabilities it will bring such as HR ad hoc reporting, legal compliance support, and data sharing and integration with other essential business systems. Data Collection

One disadvantage of using interviews and focus groups for data collection during the analysis phase when determining HRIS needs is that a focus groups is low trust or in cultures where a misstep can hinder one’s career. Another disadvantage of using interviews and focus groups can be the difficulty and labor intensiveness to analyze the large amount of qualitative data collected. And finally, focus groups can be difficult to schedule and organize because they require the physical presence of selected people in the same place at the same time. One approach to overcome these disadvantages is to employ facilitators who are highly skilled in working with groups to encourage full participation and interaction among members. Another would be to plan how the collected data will be analyzed while you are planning the discussion questions. Lastly do not underestimate the time and coordination involved in scheduling multiple focus groups. Data-gathering

Three critical sources of data-gathering initiatives for an HRIS needs analysis are interviews, focus groups, surveys and online tools. Interviews are particularly useful for getting rich sources of information (Kavanagh, 2012). A drawback of interviews is that they are time-consuming (Kavanagh, 2012). An advantage of focus groups is that you can involve many more people in the data-gathering effort, increasing the likelihood of a more thorough analysis (Kavanagh, 2012). A disadvantage of focus groups is they take too much time to schedule and coordinate with the multiple individuals. Surveys and online tools are a good source because they can be done in a timely and efficient manner. A disadvantage of surveys and online tools is that you lose the two-way exchange that interviews and focus groups provide. Improving a Process

A process that I am responsible for is the tracking of our employee’s continuing professional education (CPE) credit requirements. Currently, our e-Learning system, Skillsoft, does not communicate with our CPE tracking software, CE Manager. Due to the systems not being integrated I manually enter the courses employees complete into CE Manager which sometimes ends in simple errors such as typos, and duplicate information. If the two systems were integrated whenever an employee completed a course through Skillsoft the CPE information would automatically upload to CE Manager therefore lessening the errors made by manual inputting. This would also increase the time the information is available for viewing by the employees. This would decrease the time I spend on such an administrative task that would allow for me to focus on other task that are more valuable to the firm as a whole. It limits the additional responsibilities I can take on because of the time commitment I have to commit to data entry. If this process was improved by allowing the two systems to be integrated it would save time and possibly decrease our turnover rate. In exit interviews with staff we have been told that employees are not satisfied with our training options. If given more time to spend on researching and constructing training programs we could improve the likelihood of retaining employees that feel they are not having their training needs met.

References

Ankrah, E., & Sokro, E. (2012). HUMAN RESOURCE INFORMATION SYSTEM AS A STRATEGIC TOOL IN HUMAN RESOURCE MANAGEMENT. Problems Of Management In The 21St Century, 56-15. Kavanagh, M. J., Thite, M., & Johnson, R. D. (2012). Human resource information systems. (2nd ed.). Thousand Oaks, CA: Sage Publications, Inc. Marrelli, A. F. (2008). Collecting data through focus groups. Performance Improvement, 47(4), 39-45. doi:10.1002/pfi.201

We can write a custom essay

According to Your Specific Requirements

Order an essay

You May Also Find These Documents Helpful

3d Technology device

The new technical device for today's television is 3D, 3 dimensions. Now you can view movies, sports, and games in 3D with a pair of dark shades especially made through a sensor that's placed between the lenses on the glasses. It gives you the advantage of seeing television as a close up shot of the picture you're viewing, which would make the people and images...

The Past, Present, and Future of VR...

Have you ever wanted to swim with dolphins, see what it’s like to fly like a bird or maybe even see the beautiful southern lights everybody talks about? Well with the way VR is designed you can do all that and even more all in the comfort of your home. Virtual reality (VR) is not a new concept. It has been around since the last...

Rapid developments in technology

In the last century, a technology developed rapidly and new technology brought so many benefits to humanity. Since then with the help of advanced innovation, a medical term also changed dramatically. One of the significant success in medical term is organ transplantation. Combination of advanced new technology and talented surgeons made the organ transplant possible. Since then Thousands of patients whose are suffering from organ...

The development of communication technology

The 20th century was a period of revolutionary discoveries and developments, home to the foundations of all the technology we know and use today and without it the world would be a completely different place. Throughout the 20th century there was innovation and invention happening around every corner, but the major area of invention was the development of communication technology. The radio became a huge...

The advancement of new technology

The advance of technology nowadays is very amazing. Many of them were beyond what we could expect 20 years ago. With the high technology we had achieved till today, many people wonders about from where they should know the latest news about global issues either than Internet or TV news. Internet news and TV news make good companion, but better choice depends on the time...

Sorry, but copying text is forbidden on this website. If you need this or any other sample, we can send it to you via email.

We can't stand spam as much as you do No, thanks. I prefer suffering on my own.
logo

Emma Taylor

online

Hi there!
Would you like to get such a paper?
How about getting a customized one?