Difference Between Computerised and Manual Systems Essay Sample

Difference Between Computerised and Manual Systems Pages
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The system will benefit the user in various ways such as the employer because he will be able to find a lot more staff then before because his employees will like their occupation more so then more employees will want to join the company so then the employer could make a training department so that he could choose the best employees and by doing that he has the best workers i.e. his company will work more smoother with more better trained staff.

This will benefit the employees by when they know how to use the system then they can serve so many customers plus the database type a flight can store so many records inside it so when a new customer comes to join the company the employee can easily go on to the switchboard and then click on the button where it says “New customer.” Also by this the employees will serve more and more customers in lesser period of time so they will make more profit.

The system will benefit the customer by when the ring the company they will be much faster and the customers will be more pleased with the company. Furthermore when the customers ask for the details then the company can give the details in an instance and not like before when they take their time because they used to search for their details. Also the customers will like the company now because there is less chance of the company making errors because now in their database they have validation and verification.

The system will benefit the customers in the future because they would have improved and they will also know how to us the system properly so when the customers will want their ticket then company will give it to them without any errors since the database has a lot of ruling such as validation and verification.

Alternative manual method – Manual Filing System / Template letters

Task

Way to do it manually

Advantages of doing it by hand

Disadvantages of doing it by hand

Getting information about the travel agency

The way to do this is by going around and looking for the actual company and go to ask the manager.

The advantages of this are that you will get more accurate information.

The disadvantages of this are that it will take longer to get this information.

Also if you go to the company you wouldn’t have to pay to walk it to the company.

Also other disadvantages this is that if you phone the company up then it will add on your bill hence you will be paying to get your information.

Furthermore you go could get more information than you need e.g. when you surf the net looking for their information their information is only limited but if you go to the company then you can get way more information than you need.

Furthermore if you had no access to any to go to the company or library then it will be very difficult for you.

Design a logo and a slogan for the travel agency

The way to do this is by first draw a logo that is appropriate for the company or else wise you could make someone else to draw the logo by hand. Also you could think of the slogan as well.

The advantage of this is that you can draw exactly the way you want it to be.

The disadvantage is that it will not be as neat as it should be.

Also it will be much cheaper to do it by hand than computer because you do not have to pay the bills.

Also if you do it by hand it then the copy you produce will not be as good as the computerized copy that you can do on the computer.

Furthermore you can do it more quickly by hand than computer.

Furthermore giving it to professionals to do the logo will cost money.

Create a database + Queries and Forms

Talk to all the customers and collect all the information you need and then place it all in a filing cabinet in an order of your choice. For example you could put it in alphabetical order.

By doing this it will benefit your health because you sure moving around also you will not lazy.

It takes a long time to find someone’s database.

You will know where everything is so it will be quite easy to find however it might take long.

It can waste a lot of paper due to a lot of correction needed.

No virus can get into it because it is not on computer.

The ink on the paper can get smudged and ruin the forms and well as newsletters and queries.

Create a letterhead and design letter templates

I can do this by hand by writing different single templates and using a stamp for the letterhead.

I can have different templates, which will make my work easier and saves space.

It is very infuriating if one had to make a letterhead for each letter that he writes.

With a stamp for my letterhead, it will make the work very easy and save a lot of time.

When designing a letter template the company would have to pay for the papers that are needed to design it. Especially when mistakes occur.

It will save ink and make the letters look professional.

Creating a letterhead by hand will not be as neat as it will on a computer.

Writing reports at the end (User Guides)

I can do this by hand by writing all different reports for different occasions.

It will give more information to the costumer as the report is individually written, so more info will be sent and more advice for that specific customer will be made.

It takes an awful lot of time to make especially for graphical reports e.g. when you want to write a birthday to someone or give them good news of the price going down just for that individual.

It is very easy to do.

It causes a lot of hassle.

Also the report will look more professional.

The hand could get some kind of pain after a long period of writing and you will need to replace the ink several times as a lot of ink will die out.

Benefits of using ICT to produce my system

Task

Advantage of doing it on PC

Disadvantage of doing it on PC

Getting information about the travel agency

The advantage of doing this on computer is that you won’t have waste that much time in actually looking for the company because you can go on the company website.

The disadvantages of doing this are that it will cost you money because you are using electricity and you are making the bills go higher.

It is much easier then doing it manually, because you have to do less manpower.

Also the other reason is that it might take quite a long time in searching for the company’s website.

Also

The other disadvantage is that you might not be able to get as much information you need and you might get the wrong information.

Design a logo and a slogan for the travel agency

The advantage is that the copy you will produce on computer will be more shaper and neater then doing it by hand.

The disadvantage is that it will rake more time to do it because you have to do everything correctly.

You won’t have to hire professionals to do this kind of job because there are a lot of different applications that you can get for drawing and you can choose the application which suits you best.

Also it will be harder to do on computer because your cannot to do everything to your accord and by this the user might get frustrated after several attempts.

You will not have to pay any extra money to anyone because you are doing it yourself.

Also it might cost more money because the amount of times the user tries to do it perfectly will take him a long time so then the bills will increase therefore he will pay more money.

Create a database + Queries and Forms

The advantages of the system are that you can more put much more customers detail in a database hence you will able to have more customers.

The disadvantage is that the computer can have virus hence the computer can crash at times and if not saved the computer will have lost the customers details and by doing this the customer will be annoyed.

You will be able to serve the customers much quicker and easier because you will have to do less man work and you don’t have to manually look for anyone’s details.

There could be a power cut in that particular area and hence the files could be lost if not saved.

You will have certain criteria. Verification and validation in your database that helps the user making less mistakes.

Also the company will be paying a lot more in terms of bills because now they are using the computers frequently and the company will have to pay more.

Create a letterhead and design letter templates

The advantages of doing on computer is that you will no longer have waste anymore money because you will not have to buy more paper if you mess the template up before that.

If someone does not have access to Microsoft Word than he will find his task more difficult.

The advantage of this that if someone had a computer then he wouldn’t have to keep on writing on writing continuous letterheads but he could just create a template letterhead.

Using the computer can be time consuming and doing manually will be so much quicker also by using the computer for a period of time you will also get a high bill.

Microsoft Word has spell check so if one makes a mistake the computer will correct the user.

The other disadvantage is that if the computer has a virus then the company’s data can be lost thus this will cause a lot of hardship for the company.

Writing reports at the end (User Guides)

The advantage of this is that writing a report will be much easier to do on computer than by hand.

When you have finish the report the user will need a printer and if he does not have a printer than it will be hard for the user to find one.

By doing this it will enhance a person’s typing skills and will improve his writing, also because the computer has spelling check the person will have no mistake at the end of his report.

If the amount is less then it is more convenient to do it by hand than by computer because it will just be adding on to the electricity bill.

Also by doing this on computer it will save a lot of the user’s time because when they get a mistake the user just has to erase the wrong word and not have to do the whole report again and this will save a lot of time.

The user guide will not also be straight forward and if the reader is a bit dumb then he will not understand the user guide.

Advantages of ICT in general

Disadvantages of ICT in general

ICT gives a person ease i.e. the person could have CCTV cameras and this will give the person more ease and also the company that uses it.

The cost of ICT is very expensive and some people can not afford this.

ICT makes a normal person’s life easy i.e. there are offices and the worker can access the computer, also at school the are computers and the students can learn better.

ICT can cause so many viruses and this could corrupt the computer.

ICT has the ability to access media, the user can watch movies, listen to music etc.

You can learn from books so the usage of computers will decrease.

With ICT you can store so much information and data to make a company’s life easier.

Sometimes ICT exposes bad influence and this could affects a Childs mind.

ICT gives the person an opportunity to revise and learn online websites as there are certain websites that students can learn from.

I you enter your id online then there is a chance of your account going to be hacked by someone and also sometimes the online system is not trustworthy.

Using ICT

Future enhancement

In the near future the way to improve my practical work is by firstly I will get more higher educated employees in the sense that they know how to use ICT properly, also I will make my practical more neater and better for the employees to use more easier furthermore I will also try to use the method of mail merge which I do not know how to use yet but in the near future I will. Also I will try to make my system such that no use better software that works faster and more efficiently and that it work have viruses that much. Also the new system will be better in a sense that you can do more things on like more people will be able to book more flight at a time. The software I am going to use is mail merge.

I will constantly update my database with more information so that there can be more customers and I will put new design so that the customers don’t get bored of the same thing and that there will be more customers attracted to the company.

Mail merge is a software function that is describing the production of multiple documents from a single template form and a structured data source. This will help to create personalized letters and pre-addressed envelopes or mailing labels for mass mailings from a word processing document. When the employees will know how to use mail merge then company will run more smoothly.

Comparison of ICT to Manual = 1

Advantages and disadvantages of system =2

Alternative Solutions and future enhancement = 2

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