Functional Area Plan: Human Resources Essay Sample

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The roles of Human Resources (HR) professionals are changing. HR managers were previously viewed as the patrolling unit of executive management. Yaduvanshi (n.d.) says that “their role was associated with personnel and administration functions that organization viewed as paperwork. In this role, the HR professional served executive agendas well, but was frequently viewed as a road-block by the rest of the organization. While some need for this role occasionally remains, much of the HR role is transforming itself.”

The HR manager’s role should match the changing needs of the organization. “Successful organizations are becoming stronger, more flexible, changing direction quicker, and customer-centered. The HR manager, who is considered necessary by line managers, is a strategic partner, an employee sponsor or advocate, and a change mentor. At the same time, especially the HR Generalist, still has responsibility for employee benefits administration, often payroll, and employee paperwork, especially in the absence of an HR Assistant” (Yaduvanshi, n.d.).

One of the goals of the Zilack Corporation HR Department is to exhibit strategic human resource management by vertically aligning the department with the mission and objectives of the organization and horizontally integrating the department with other organizational functions (Chyn & Kaliannan, 2011). HR personnel must also take advantage of their organizational position to forge partnerships with other functional areas needed to maximize corporate effectiveness (Eisenstat, 1996).

Chyn & Kaliannan (2011) believe that “the function of human resource (HR) department in an organization has been evolving from personnel management to human resource management (HRM). Over time, the focus shifted from managing people to creating strategic contributions.”

Zilack Corporation’s HR department will formulate a management structure to meet the new goals and objectives of the company. This structure will be based on the five components.

1.HR will create a management system that will meet the new goals and objectives. The management system will be based on determining the personnel needed to meet company goals. HR will work to make sure that the systems are managed to achieve the new objectives and goals of the organization.

2.HR will study the current personnel and determine its effectiveness and potential needs. HR will examine whether positions need to be filled in functional areas in order to meet quotas or targets of the functional area. HR will then advertise the role and fill it within a specified period. This component also includes writing job descriptions and qualifications to match needed positions.

3.HR will observe the current personnel and estimate future operational needs. This may include restructuring the personnel or outsourcing specific departments. By looking at the types of skills needed to fill the roles, Zilack Corporation will be able to get the best candidates for specific jobs. This can be attained by looking at experiences and looking at other case studies within our area (blurtit.com, n.d.).

4.HR will improve plans that are in place. HR will work with IT to put in place a system to get feedback from employees. That feedback will then be used to make necessary changes.

5.HR will make changes and improvements to procedures, such as reporting grievances within the workplace. Confidentiality will be maintained in all cases and employees will be treated fairly and with the utmost respect at all times (blurtit.com, n.d.). HR will institute effective action plans to deal with all possibilities that may occur throughout the organization.

Below is a summary of job titles, descriptions, and skills of HR employees:

Human Resources Director

The Human Resources Director must have a Master’s degree in Business or Human Resources from an accredited institution. The HR Director must also have five to seven years leadership experience in Human Resources positions. The HR Director must have the ability to develop HR policies and programs based on new business requirements; have the ability develop technical papers, policy papers and to present technical information to senior management people; and have strong project management, time management, and leadership skills (samplejobdescriptions.org, n.d.).

The HR Director’s job is to create and implement HR programs and policies, manage all areas of employee development and relations, and assist with organizational and space planning. The HR Director will work with other members of the HR department to manage recruiting and staffing, performance management, benefits and compensation administration, organizational development, employee counseling services, and training (samplejobdescriptions.org, n.d.). The HR Director will report to the CEO and will serve as a member of the executive management team.

Human Resources Generalist

The Human Resources Generalist must have a Masters or Bachelor’s degree in Human Resources or Business from an accredited institution. The HR Generalist must also have three to five years leadership experience in Human Resources positions. The HR Generalist should have a general knowledge of labor and employment laws and practices, experience in the administration of compensation and benefits, excellent computer skills, as well as excellent written and oral communication skills. The HR Generalist will manage the day-to-day operations of the Human Resource department and work closely with the Human Resources Director in the administration of the policies, procedures and programs. The HR Generalist is responsible for creating ads and posting available positions, employee relations, training and development, benefits, compensation, organizational development, and employment. The HR Generalist will enlist the services of several recruiting companies to assist with hiring employees. The HR Generalist will also manage confidential matters like personnel relations, employee relations, and organizational changes, planning and protecting the security of information, data, and files. The HR Generalist will report to the HR Director.

Human Resources Assistant

The Human Resources Assistant must have a high school diploma, Associates, or Bachelor’s degree in Human Resource, with one to three years experience. HR Assistant’s job consists of providing a comprehensive administrative support to the HR Director and HR Generalist. The HR Assistant will arrange interviews and administering pre-employment tests as required, provide general administrative support such as preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, and taking down minutes as needed (HR Assistant Job Description, n.d.). The HR Assistant will report directly to the HR Generalist.

The HR department will adhere to Code of Ethics of Zilack Corporation. The actions of HR are an important element in making certain that Zilack Corporation reaches its goals and objectives. Therefore, inappropriate conduct or actions, or negligent disregard of the Code of Ethics will be grounds for appropriate disciplinary action.

Human Resources Manager Executive Summary
One of the goals of the Zilack Corporation HR Department is to exhibit strategic human resource management by vertically aligning the department with the mission and objectives of the organization and horizontally integrating the department with other organizational functions (Chyn & Kaliannan, 2011). HR personnel must also take advantage of their organizational position to forge partnerships with other functional areas needed to maximize corporate effectiveness (Eisenstat, 1996).

The HR Department will begin utilizing five components to meet new company goals. They are: (1) HR will create a management system that will meet the new goals and objectives; (2) HR will study the current personnel and determine its effectiveness and potential needs; (3) HR will observe the current personnel and estimate future operational needs; (4) HR will improve plans that are in place; and (5) HR will change and improve procedures, such as reporting grievances.

The HR Department will consist of three members, the HR Director, the HR Generalist, and the HR Assistant. These members will work together using the five components to meet the new goals and objectives of Zilack Corporation.

References

Blurtit.com (n.d.). What Are The Five Steps In Human Resource Planning Process? Retrieved July 30, 2011 from http://www.blurtit.com/q186793.html

Eisenstat, R. A. (1996). What Corporate Human Resources Brings to the Picnic: Four Models for Functional Management. Organizational Dynamics, 25(2), 6-21. Retrieved from EBSCOhost.

Goh Hui, C., & Kaliannan, M. (2011). Human Resource Management Practices in Logistic Service Provider Industry: A Case Study. Interdisciplinary Journal of Contemporary Research in Business, 2(9), 32-44. Retrieved from EBSCOhost.

HR Assistant Job Description. Retrieved July 31, 2011 from http://www.samplejobdescriptions.org/hr-assistant-job-description.html

Human Director Job Profile and Description. Retrieved July 30, 2011 from http://www.samplejobdescriptions.org/hr-director-job-description.html

Yaduvanshi, Sanjana (n.d.). Retrieved July 30, 2011 from http://jobs.jobsagar.com/hr_zone/complete_article.php?id=129

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