Microsoft Word Shortcuts Essay Sample

Microsoft Word Shortcuts Pages
Pages: Word count: Rewriting Possibility: % ()

1 Ctrl + Shift + A
All Caps
Makes the selection all capitals (toggle)

2 Alt + Ctrl + 1
Apply Heading1
Applies Heading 1 style to the selected text

3 Alt + Ctrl + 2
Apply Heading2
Applies Heading 2 style to the selected text

4 Alt + Ctrl + 3
Apply Heading3
Applies Heading 3 style to the selected text

5 Ctrl + Shift + L
Apply List Bullet
Applies List Bullet style to the selected text

6 Alt + F10
App Maximize
Enlarges the application window to full size

7 Alt + F5
App Restore
Restores the application window to normal size

8 Ctrl + B
Bold
Makes the selection bold (toggle)

9 Ctrl + Pg Dn
Browse Next
Jump to the next browse object

10 Ctrl + Pg Up
Browse Prev.,
Jump to the previous browse object

11 Alt + Ctrl + Home
Browse Sel.
Select the next/prev., browse object

12 Esc
Cancel
Terminates an action

13 Ctrl + E
Center Para
Centers the paragraph between the indents

14 Shift+F3
Change Case
Changes the case of the letters in the selection

15 Left arrow
Char Left
Moves the insertion point to the left one character

16 Shift + Left arrow
Char Left Extend
Extends the selection to the left one character

17 Rt. arrow
Char Right
Moves the insertion point to the right one character

18 Shift + Rt. arrow
Char Right Extend
Extends the selection to the right one character

19 Alt + Shift + C
Close Pane
Closes the active window pane (if you are in Normal View and have, for example, the Footnote pane open)

20 Alt+Drag (or press Ctrl + Shift + F8 and drag, but Alt + Drag is far easier!) ColumnSelect
Selects a columnar block of text

21 Ctrl +Shift+C
CopyFormat
Copies the formatting of the selection

22 Shift + F2
CopyText
Makes a copy of the selection without using the clipboard (press Return to paste)

23 Alt + F3
CreateAutoText
Adds an AutoText entry to the active template

24 Ctrl+ Backspace
DeleteBackWord
Deletes the previous word without putting it on the Clipboard

25 Ctrl + Del
DeleteWord
Deletes the next word without putting it on the Clipboard

26 Ctrl+W, Ctrl+F4
DocClose
Prompts to save the document and then closes the active window. (But doesn’t intercept the menu command)

27 Ctrl + F10
DocMaximize
Enlarges the active window to full size

28 Ctrl + F7
DocMove
Changes the position of the active window

29 Ctrl + F5
DocRestore
Restores the window to normal size

30 Ctrl + F8
DocSize
Changes the size of the active window

31 Alt + Ctrl + S
DocSplit
Splits the active window horizontally and then adjusts the split

32 Alt + Shift + F9
DoFieldClick
Executes the action associated with macrobutton fields

33 Ctrl + Shift + D
DoubleUnderline
Double underlines the selection (toggle)

34 Alt R, G
DrawGroup
Groups the selected drawing objects

35 Alt R, I
DrawSnapToGrid
Sets up a grid for aligning drawing objects

36 Alt R, U
DrawUngroup
Ungroups the selected group of drawing objects

37 Ctrl+Shift+F5 (Or: Alt I, K)
EditBookmark
Brings up the bookmark dialog

38 Del
EditClear
Performs a forward delete or removes the selection without putting it on the Clipboard

39 Ctrl+C
EditCopy
Copies the selection and puts it on the Clipboard

40 Ctrl+X
EditCut
Cuts the selection and puts it on the Clipboard

41 Ctrl+F
EditFind
Finds the specified text or the specified formatting

42 F5, Ctrl+G
EditGoTo
Jumps to a specified place in the active document

43 Alt E, K
EditLinks
Allows links to be viewed, updated, opened, or removed

44 Ctrl+V
EditPaste
Inserts the Clipboard contents at the insertion point

45 Alt E, S
EditPasteSpecial
Inserts the Clipboard contents as a linked object, embedded object, or other format

46 Alt + Shift + Backspc
EditRedo
Redoes the last action that was undone

47 F4
EditRedoOrRepeat
Repeats the last command, or redoes the last action that was undone (unfortunately, doesn’t work for as many commands in Word 2000 as in Word 97 and below, but this is still one of Word’s most useful shortcuts, if not the most useful)

48 Ctrl+H
EditReplace
Finds the specified text or the specified formatting and replaces it

49 Ctrl+A
EditSelectAll
Selects the entire document

50 Ctrl+Z
EditUndo
Reverses the last action

51 Alt + PageDn (to select to end of column, use Alt + Shift + PgDn) EndOfColumn
Moves to the last cell in the current table column

52 Ctrl+Shift+End
EndOfDocExtend
Extends the selection to the end of the last line of the document

53 Ctrl+End
EndOfDocument
Moves the insertion point to the end of the last line of the document

54 End
EndOfLine
Moves the insertion point to the end of the current line

55 Shift+End
EndOfLineExtend
Extends the selection to the end of the current line

56 Alt+End
EndOfRow
Moves to the last cell in the current row

57 Alt + Ctrl + PgDn
EndOfWindow
Moves the insertion point to the end of the last visible line on the screen

58 Shift + Alt + Ctrl + PgDn
EndOfWindowExtend
Extends the selection to the end of the last visible line on the screen

59 F8 (press Esc to turn off)
ExtendSelection
Turns on extend selection mode and then expands the selection with the
direction keys

60 Alt + F4 ()
FileCloseOrExit
Closes the current document, or if no documents are open, quits Word. Horrible command, as it makes it a long winded business to quit Word. But there’s a simple solution – assign Alt+F4 to FileExit instead.

61 Alt + F4 (Word 97)
FileExit
Quits Microsoft Word and prompts to save the documents (does intercept the menu item, but not the keyboard shortcut, or the x button. An AutoExit macro is usually a better way of intercepting this).

62 NOT Ctrl+N!!
FileNew
Creates a new document or template (brings up the dialog). Note that: Word pretends that Ctrl+N is assigned to FileNew but it isn’t, it’s assigned to FileNewDefault You can fix this in Word 2000 by assigning Ctrl+N to the FileNewDialog command. In Word 97 the only way to fix it is to create a macro called FileNew (to do this, press Alt + F8, type “FileNew” without the quotes and Click “Create”. The macro will automatically contain the code needed to make it work).

63 Ctrl+N
FileNewDefault
Creates a new document based on the Normal template.

64 Ctrl+O
FileOpen
Opens an existing document or template

65 Alt F, U
FilePageSetup
Changes the page setup of the selected sections

66 Ctrl + P
FilePrint
Prints the active document (brings up the dialog)

67 Ctrl+F2
FilePrintPreview
Displays full pages as they will be printed

68 Alt F, I
FileProperties
Shows the properties of the active document

69 Ctrl+S
FileSave
FileSave

70 Alt F, A (or F12)
FileSaveAs
Saves a copy of the document in a separate file (brings up the dialog)

71 Ctrl+Shift+F
Font
Activates the Fonts listbox on the formatting toolbar

72 Ctrl+Shift+P
FontSizeSelect
Activates the Font Size drop-down on the formatting toolbar

73 Alt + Ctrl + K
FormatAutoFormat
Automatically formats a document (or sometimes, automatically screws it up)

74 Alt O, B
FormatBordersAndShading
Changes the borders and shading of the selected paragraphs, table cells, and pictures

75 Alt O, E
FormatChangeCase
Changes the case of the letters in the selection

76 Alt O, C
FormatColumns
Changes the column format of the selected sections (brings up the dialog)

77 Alt O, D
FormatDropCap
Formats the first character of current paragraph as a dropped capital (must select it first)

78 Ctrl+D
FormatFont
Brings up the Format + Font dialog

79 Alt + Shift + R
FormatHeaderFooterLink
Links the current header/footer to the previous section (but does not intercept the button on the Header Footer toolbar)

80 Alt O, P
FormatParagraph
Brings up the Format Paragraph dialog

81 Alt O, S
FormatStyle
Applies, creates, or modifies styles

82 Alt O, T
FormatTabs
Brings up the Format Tabs dialog

83 Shift + F5
GoBack
Returns to the previous insertion point (goes back to up to 3 points, then returns to where you started; this is one of the most useful shortcuts of them all. Also useful when opening a document, if you want to g straight to where you were last editing it)

84 Ctrl + >
GrowFont
Increases the font size of the selection

85 Ctrl + ]
GrowFontOnePoint
Increases the font size of the selection by one point

86 Ctrl + T (or drag the ruler)
HangingIndent
Increases the hanging indent

87 F1
Help
Microsoft Word Help

88 Shift + F1
HelpTool
Lets you get help on a command or screen region or examine text properties

89 Ctrl + Shift + H
Hidden
Makes the selection hidden text (toggle)

90 Click on it
HyperlinkOpen
Connect to a hyperlink’s address

91 Ctrl + M (or drag the ruler)
Indent
Moves the left indent to the next tab stop

92 Alt + Ctrl + M (or Alt I, M)
InsertAnnotation
Inserts a comment

93 F3
InsertAutoText
Replaces the name of the AutoText entry with its contents

94 Alt I, B
InsertBreak
Ends a page, column, or section at the insertion point

95 Alt I, C
InsertCaption
Inserts a caption above or below a selected object

96 Ctrl + Shift + Return
InsertColumnBreak
Inserts a column break at the insertion point

97 Alt + Shift + D
InsertDateField
Inserts a date field

98 Alt + Ctrl + D
InsertEndnoteNow
Inserts an endnote reference at the insertion point without displaying the dialog

99 Alt I, F
InsertField
Inserts a field in the active document

100 Ctrl+F9
InsertFieldChars
Inserts an empty field with the enclosing field characters

101 Alt I, L
InsertFile
Inserts the text of another file into the active document

102 Alt I, N
InsertFootnote
Inserts a footnote or endnote reference at the insertion point

103 Alt + Ctrl + F
InsertFootnoteNow
Inserts a footnote reference at the insertion point without displaying the dialog

104 Ctrl + K
InsertHyperlink
Insert Hyperlink

105 Alt I, D
InsertIndexAndTables
Inserts an index or a table of contents, figures, or authorities into the document

106 Alt + Ctrl + L
InsertListNumField
Inserts a ListNum Field

107 Alt + Shift + F
InsertMergeField
Brings up a dialog to insert a mail merge field at the insertion point. (It does not intercept the button on the Mail merge. toolbar)

108 Ctrl + Return
InsertPageBreak
Inserts a page break at the insertion point

109 Alt + Shift + P
InsertPageField
Inserts a page number field

110 Ctrl + Shift + F3
InsertSpike
Empties the spike AutoText entry and inserts all of its contents into the document

111 Alt + Shift + T
InsertTimeField
Inserts a time field

112 Ctrl + I
Italic
Makes the selection italic (toggle)

113 Ctrl + J
JustifyPara
Aligns the paragraph at both the left and the right indent

114 Ctrl + L
LeftPara
Aligns the paragraph at the left indent

115 Down arrow
LineDown
Moves the insertion point down one line

116 Shift + down arrow
LineDownExtend
Extends the selection down one line

117 Up arrow
LineUp
Moves the insertion point up one line

118 Shift + up arrow
LineUpExtend
Extends the selection up one line

119 Ctrl + F11
LockFields
Locks the selected fields to prevent updating

120 Alt + Shift + K
MailMergeCheck
Checks for errors in a mail merge

121 Alt+Shift+E
MailMergeEditDataSource
Lets you edit a mail merge data source

122 Alt + Shift + N
MailMergeToDoc
Collects the results of the mail merge in a document

123 Alt Shift + M
MailMergeToPrinter
Sends the results of the mail merge to the printer

124 Alt + Shift + I
MarkCitation
Marks the text you want to include in the table of authorities

125 Alt + Shift + X
MarkIndexEntry
Marks the text you want to include in the index

126 Alt + Shift + O
MarkTableOfContentsEntry
Inserts a TC field (but it is far better to use Heading Styles to generate your Table of Contents instead)

127 Alt or F10
MenuMode
Makes the menu bar active

128 Alt + Shift + F11
MicrosoftScriptEditor
Starts or switches to Microsoft Development Environment application, allowing you to view the HTML/XML source code that would be behind the document if it were in ..htm format (or that is behind it if it already is in .htm format).

129 Alt + Ctrl + F1
MicrosoftSystemInfo
Execute the Microsoft System Info application

130 F2
MoveText
Moves the selection to a specified location without using the clipboard (press Return to execute the more)

131 Tab
NextCell
Moves to the next table cell

132 F11
NextField
Moves to the next field

133 Alt + F7
NextMisspelling
Find next spelling error

134 Alt + down arrow
NextObject
Moves to the next object on the page

135 Ctrl + F6
NextWindow
Switches to the next document window, equivalent to selecting a document from the Window menu.

136 Ctrl+Shift+N
NormalStyle
Applies the Normal style

137 Ctrl + 0
OpenOrCloseUpPara
Sets or removes extra spacing above the selected paragraph

138 F6
OtherPane
Switches to another window pane in Normal View (for instance, if you have if you have a Footnotes pane open in Normal view and want to switch to the main document and back without closing the pane).

139 Alt + _
OutlineCollapse
Collapses an Outline in Outline View by one level

140 Alt+Shift+rt arrow
OutlineDemote
Demotes the selected paragraphs one heading level

141 Alt + +
OutlineExpand
Expands an Outline in Outline View by one level

142 Alt+Shift+down arrow
OutlineMoveDown
Moves the selection below the next item in the outline

143 Alt+Shift+up arrow
OutlineMoveUp
Moves the selection above the previous item in the outline

144 Alt+Shift+left arrow
OutlinePromote
Promotes the selected paragraphs one heading level

145 Alt + Shift + L
OutlineShowFirstLine
Toggles between showing the first line of each paragraph only or showing all of the body text in the outline

146 Ins
Overtype
Toggles the typing mode between replacing and inserting

147 PgDn
PageDown
Moves the insertion point and document display to the next screen of text

148 Shift+ PgDn
PageDownExtend
Extends the selection and changes the document display to the next screen of text

149 PgUp
PageUp
Moves the insertion point and document display to the previous screen of text

150 Shift + PgUp
PageUpExtend
Extends the selection and changes the document display to the previous screen of text

151 Ctrl + down arrow
ParaDown
Moves the insertion point to the beginning of the next paragraph

152 Shift + Ctrl + down arrow
ParaDownExtend
Extends the selection to the beginning of the next paragraph

153 Ctrl + up arrow
ParaUp
Moves the insertion point to the beginning of the previous paragraph

154 Shift + Ctrl + up arrow
ParaUpExtend
Extends the selection to the beginning of the previous paragraph

155 Ctrl+Shift+V
PasteFormat
Applies the previously copied formatting to selection

156 Shift + Tab
PrevCell
Moves to the previous table cell

157 Shift + F11
PrevField
Moves to the previous field

158 Alt + up arrow
PrevObject
Moves to the previous object on the page

159 Ctrl + Shift + F6
PrevWindow
Switches back to the previous document window

160 Sfift+F4
RepeatFind
Repeats Go To or Find to find the next occurrence

161 Ctrl+Spacebar
ResetChar
Makes the selection the default character format of the applied style

162 Ctrl+Q
ResetPara
Makes the selection the default paragraph format of the applied style

163 Ctrl +R
RightPara
Aligns the paragraph at the right indent

164 Ctrl + *
ShowAll
Shows/hides all nonprinting characters

165 Alt + Shift + A
ShowAllHeadings
Displays all of the heading levels and the body text in Outline View

166 Ctrl + <
ShrinkFont
Decreases the font size of the selection

167 Ctrl + [
ShrinkFontOnePoint
Decreases the font size of the selection by one point

168 Ctrl + Shift + K
SmallCaps
Makes the selection small capitals (toggle)

169 Ctrl + 1
SpacePara1
Sets the line spacing to single space

170 Ctrl + 5
SpacePara15
Sets the line spacing to one-and-one-half space

171 Ctrl + 2
SpacePara2
Sets the line spacing to double space

172 Ctrl + F3
Spike
Deletes the selection and adds it to the “Spike” AutoText entry (which allows you to move text and graphics from nonadjacent locations)

173 Alt + PgUp
StartOfColumn
Moves to the first cell in the current column

174 Ctrl+Shift+Home
StartOfDocExtend
Extends the selection to the beginning of the first line of the document

175 Ctrl +Home
StartOfDocument
Moves the insertion point to the beginning of the first line of the document

176 Home
StartOfLine
Moves the insertion point to the beginning of the current line

177 Shift+Home
StartOfLineExtend
Extends the selection to the beginning of the current line

178 Alt+Home
StartOfRow
Moves to the first cell in the current row

179 Alt+Ctrl+PgUp
StartOfWindow
Moves the insertion point to the beginning of the first visible line on the screen

180 Shift+ Alt+Ctrl+PgUp
StartOfWindowExtend
Extends the selection to the beginning of the first visible line on the screen

181 Strl + Shift + S
Style
Activates the Style drop-down on the Formatting toolbar

182 Ctrl + =
Subscript
Makes the selection subscript (toggle)

183 Ctrl + +
Superscript
Makes the selection superscript (toggle)

184 Ctrl + Shift + Q
SymbolFont
Applies the Symbol font to the selection

185 Alt A, F
TableAutoFormat
Applies a set of formatting to a table

186 Alt A, H
TableHeadings
Toggles table headings attribute on and off

187 Alt + click
(Alt + drag to select several)
TableSelectColumn
Selects the current column in a table

188 Click in left margin
TableSelectRow
Selects the current row in a table

189 Alt + double-click
TableSelectTable
Selects an entire table

190 Alt + Ctrl + U
TableUpdateAutoFormat
Updates the table formatting to match the applied Table Autoformat settings

191 Shift + F9 (Alt + F9 toggles all field codes on or off) ToggleFieldDisplay
Shows the field codes or the results for the selection (toggle)

192 Alt T, C
ToolsCustomize
Allows you to customizes the Word user interface (menus, keyboard and toolbars) and store the customizations in a template (defaults to Normal.dot, so be careful!)

193 Alt + F8
ToolsMacro
Runs, creates, deletes, or revises a macro

194 F7
ToolsProofing
Checks the spelling and grammar in the active document

195 Ctr.l + Shift + E
ToolsRevisionMarksToggle
Toggles track changes for the active document

196 Shift + F7
ToolsThesaurus
Finds a synonym for the selected word

197 Ctrl+U
Underline
Formats the selection with a continuous underline (toggle)

198 Ctrl + Shift + T
(or drag the ruler)
UnHang
Decreases the hanging indent

199 Ctrl + Shift + M
(or drag the ruler)
UnIndent
Moves the left indent to the previous tab stop

200 Ctrl+Shift+F9
UnlinkFields
Permanently replaces the field codes with the results

201 Ctrl + Shift + F11
UnlockFields
Unlocks the selected fields for updating

202 F9
UpdateFields
Updates and displays the results of the selected fields

203 Ctrl + Shiift + F7
UpdateSource
Copies the modified text of a linked file back to its source file

204 Hover over comment
ViewAnnotations
Show or hide the comment pane

205 Dbl-click the endnote reference
ViewEndnoteArea
If in Normal View, opens a pane for viewing and editing the endnote (toggle). If in Page/Print Layout View, switches from the body text to the endnote or vice versa

206 At + F9
ViewFieldCodes
Shows the field codes or results for all fields (toggle)

207 Dbl-click the footnote reference
ViewFootnoteArea
If in Normal View, opens a pane for viewing and editing the footnote (toggle). If in Page/Print Layout View, switches from the body text to the footnote or vice versa.

208 Alt V, F
ViewFootnotes
If in Normal View, opens a pane for viewing and editing footnotes and endnotes (toggle). If in Page/Print Layout View, switches from the body text to the footnotes/endnotes or vice versa.

209 Alt V, H
ViewHeader
Displays header in page layout view

210 Alt V, N
(or Alt + Ctrl + N)
ViewNormal
Changes the editing view to normal view

211 Alt V, O
(or Alt + Ctrl + O)
ViewOutline
Displays a document’s outline

212 Alt V, P
(or Alt + Ctrl + P)
ViewPage
Displays the page more-or-less as it will be printed, and allows editing (In Word 2000 the menu item is called Print Layout, but fortunately the command hasn’t changed.

213 Alt + F11
ViewVBCode
Shows the VB editing environment (Tools + Macro + Visual Basic Editor)

214 Alt + left arrow
WebGoBack
Backward hyperlink (useful if you clicked on a page number hyperlink in the table of contents and then want to return to the TOC)

215 Alt + rt arrow
WebGoForward
Forward hyperlink

216 Alt W, A
WindowArrangeAll
Arranges windows as non-overlapping tiles

217 Ctrl + left arrow
WordLeft
Moves the insertion point to the left one word

218 Shift + Ctrl + left arrow
WordLeftExtend
Extends the selection to the left one word

219 Ctrl + rt arrow
WordRight
Moves the insertion point to the right one word

220 Shift + Ctrl + rt arrow
WordRightExtend
Extends the selection to the right one word

221 Ctrl + Shift + W
WordUnderline
Underlines the words but not the spaces in the selection (toggle)

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